Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
Budgetary responsibility
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- Accounting software
- MS Office
- Quick Books
- Adobe Acrobat Reader
- Google Drive
- Electronic mail
Technical terminology
- Engineering
- Financial
- Business
Area of work experience
- Purchasing, procurement and contracts
Type of industry experience
Specialization or experience
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Financial statements
- Invoices
- Accounting
- Payroll services
Additional information
Security and safety
Transportation/travel information
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner