Administrative Supervisor

Administrative Supervisor at Nickel Brothers House Moving Ltd.

For over 67 years, Nickel Bros has been one of the largest house moving companies in the Pacific Northwest, as seen on shows such as the Discovery Channel’s Massive Moves. We are inspired by our desire to continue as an unsubsidized recycler in British Columbia and Washington by lifting, moving, and upcycling buildings across the Pacific Northwest.

At its core, Nickel Bros is a family business and maintains a culture of loyalty and transparency. Structural moving can be demanding, so we must have a team where everyone feels supported, trusted and empowered. We are proud to employ a team of accountable and approachable leaders and believe in challenging ourselves through continually learning and improving processes. Our core values of safety, precision and integrity guide the Nickel Bros team.

Location: Maple Ridge, BC V2W 0G6

Position: Administrative Supervisor

Vacancies: One

Wage: $29.00 per hour

Hours: 30 hours per week

Start Date: As soon as possible

Terms of Employment: Permanent, Full-time

Work environment: In office

Language Requirement: English

Qualifications

Education: Bachelor’s degree in business administration or equivalent experience

Experience: 1 to 2 years in a related field

Work Environment: Office Setting

Key Responsibilities

• Customer Service Skills: Answer phones enthusiastically and communicate with those eager to learn how the company can provide solutions for our clients. Input customer information into the CRM system.
• Communication: Ability to excel at productivity and business targets by managing communications with diverse personalities and levels internally and externally.
• Administration: Monitor and manage all office supplies, tidy the office, organize/file information electronically and in designated spaces, create efficiency and complete/delegate special projects as required.
• High Proficiency in Microsoft Office Suite: Outlook, Excel, Word, and PowerPoint. The ability to learn new technology and successfully implement the new knowledge into job performance. Capacity to create standard and custom reports.
• Payroll: Correlating hours from all employees at a continuum with the job schedule and/or all related job activities.
• Bookkeeping Experience: Knowledge of general office flow and accounting procedures, all invoicing, and AP/AR
• Human Resources: Appropriate management of sensitive employee information and adherence to HR guidelines according to applicable policies and procedures and current regulations; working through the proper channels to address all HR issues discreetly.
• Operations: Quotes, contracts, permitting, crew paperwork, job schedule, scheduling meetings
• Project Management: Organizing, managing and prioritizing workflows for all jobs in planning, progress and closing. You will take ownership of all permitting requirements for multiple new and ongoing projects, closely working with the Estimator, Sales Manager, Operations Manager, project vendors, Engineering and the client. Adept and timely communication is required to successfully prepare for and execute job workflow from initial inquiry to final invoicing.
• Critical and Analytical Thinker: Foresee obstacles and be forward-thinking with a problem-solving mentality. Ability to see the entire picture and analyze business performance. Passion for team success and setting/exceeding business targets.

Required Skills

Proficient in electronic mail, MS Office, Mac OS, spreadsheets, word processing software, MS Windows, and MS Excel.

Knowledge and experience in Smartsheet and Zoho are a definite asset.

Additional requirements

• Work Conditions: Attention to detail, fast-paced environment, tight deadlines, ability to work under pressure, minimal supervision
• Personal Suitability: Multitasking ability, accuracy, client focus, efficient interpersonal skills, excellent oral and written communication, initiative, interpersonal awareness, organization, teamwork, and time management

 Benefits:

• Extended medical cash fund to help with Dental, vision, prescriptions, etc.; and
• We set up the RSP match program after one year of continuous employment.

Nickel Brothers House Moving Ltd. is an equal-opportunity employer and encourages applications from all qualified individuals. Preference will be given to Canadians, permanent residents, new immigrants, Aboriginals, youth, older workers, and people with disabilities with the appropriate experience.

Intended Audience: Anyone legally eligible to work in Canada can apply for this job.

If you meet the qualifications and are interested in this exciting opportunity, please send a detailed resume to nb.macdonald85@gmail.com.